Admin Assistant

Base Salary Range: $60000 - $75000

Job Title: Admin Assistant
Job ID: 77946
Location: Vancouver, British Columbia


Overview:
Our client is seeking a highly organized, detail-oriented, and proactive Administrative Assistant for their executive office. This role requires exceptional administrative expertise, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.


What you will be doing:

• Office Administration: executive office day-to-day administrative operations, including document management, correspondence, and maintaining office efficiency.

• Process Improvement: Identify opportunities to enhance administrative systems, workflows, and organizational effectiveness.

• Work with internal teams and departments as needed to support the completion of administrative duties

• Executive Support: Provide high-level administrative assistance to the executive office, including managing schedules, preparing reports, and handling confidential information as needed.

• Calendar & Meeting Coordination: Schedule, set up and organize meetings, appointments, and travel arrangements, ensuring seamless logistics as needed.

• Expense & Budget Management: Process expense reports, track budgets, and ensure financial accuracy.

• Confidentiality & Discretion: Handle sensitive information with professionalism, maintaining strict confidentiality at all times.

What you must have:

• Minimum of 3+ years of experience in an administrative assistant role.

• Strong organizational and multitasking skills with a keen attention to detail.

• Excellent written and verbal communication skills.

• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.

• Ability to work independently, take initiative, and proactively solve problems.

• Experience in budget tracking, expense reporting, and office operations.

• Professional demeanor with the ability to interact effectively with executives and external stakeholders.

• Strong time management skills and ability to adapt to changing priorities.

• Team player with a positive and collaborative attitude.

Salary/Rate Range: $60,000.00 - $75,000.00



For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com