Legal Assitant - Leasing

Base Salary Range: $55000 - $60000

Job Title: Legal Assistant – Commercial Leasing
Job ID: 86141
Location: Toronto, Ontario


Overview:
A well-established downtown Toronto law firm is seeking a Legal Assistant to support its Commercial Leasing team. This role is ideal for someone who enjoys a dynamic workload, thrives in a collaborative environment, and appreciates being involved in both legal and administrative aspects of a busy practice. The successful candidate will provide dedicated support to two lawyers and two law clerks within the leasing group. This is a permanent, full-time position with standard hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. The firm follows a hybrid work arrangement, with a minimum in-office requirement of three days per week.

What you will be doing:

• Drafting and preparing lease-related documentation and general correspondence from instructions, notes, and established precedents, ensuring accuracy and proper formatting.

• Coordinating and monitoring critical dates, deadlines, and meetings, including active management of lawyers’ Outlook calendars.

• Assisting with lease closings, execution processes, and maintaining closing documentation and tracking systems.

• Managing incoming and outgoing communications, including telephone calls, email correspondence, and physical mail, and responding or redirecting as appropriate.

• Opening and closing client files (electronic), maintaining detailed matter records, and organizing documents within the firm’s document management system.

• Preparing monthly billing summaries and draft accounts, reviewing entries for completeness and accuracy, and liaising with the Finance department regarding electronic billing requirements.

• Entering time dockets into the accounting system when required.

• Providing general administrative support, including booking meetings, coordinating travel, and collaborating with internal departments to ensure timely delivery of client materials.

• Prioritizing competing tasks and adjusting workflow as necessary to meet deadlines.

• Assisting colleagues during peak periods or absences to ensure seamless team support.

• Performing additional administrative duties as required.

What you must have:

• 2–3 years of experience in a comparable legal assistant role; exposure to commercial leasing or real estate law is considered an asset.

• Completion of a Legal Assistant or Law Clerk diploma program (post-secondary).

• Strong proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams) and document management systems commonly used in legal environments.

• Experience with legal accounting/time entry software is required.

• Comfortable working with PDF editing software (e.g., Kofax Power PDF or Adobe).

• Excellent organizational and time-management abilities, with the capacity to manage multiple deadlines.

• Ability to work independently with minimal supervision while remaining collaborative within a team.

• Strong problem-solving skills and adaptability when learning new systems or processes.

• Exceptional attention to detail and proofreading capability.

• Professional judgment and discretion when handling confidential matters.

• Client-service oriented mindset and commitment to producing high-quality work.

Salary/Rate Range: $55,000.00 - $60,000.00


Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.


For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com