Senior Administrative Assistant

Job Title: Senior Administrative Assistant
Job ID: 75860
Location: Phoenix , Arizona - Onsite North Phoenix (I-17 and Greenway) Corporate HQ - 15810 N 28th Ave Phoenix Arizona 85053

Overview:
The Senior Administrative Assistant provides administrative support to the Core Leadership Team (CLT) members, including scheduling meetings and maintaining calendars, meeting planning, arranging travel and creating expense reports, maintaining and distributing meeting minutes, handling telephone calls, filing, and developing and maintaining spreadsheets and contact lists. Serves as first-level respondent to phones for CLT members including the President/CEO.


What you will be doing:

• Assists Core Leadership Team members in the Executive Office suite with administrative support needs, such as answering telephones, calendaring, mail distribution for the CLT members, message handling, general editing, printing of meeting materials, etc.

• Answers telephones for executives/CLT members. Serves as back up to phone line for President/CEO

• Responds professionally and appropriately.

• Coordinates phone coverage and ensures professional image to internal and external customers.

• Prepares reports by collective and analyzing information.

• Maintains CLT members’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

• Staff meetings, takes minutes and plans logistics. •

• Coordinates with Human Capital to insure hiring of Executive Members or Consultants, by insuring onboarding needs are met prior to the start date – ordering IT equipment, desk set up, office tours and introducing new team members and scheduling introductory meetings.

What you must have:

• Bachelor’s Degree and/or equivalent work experience • 5+ years of administrative experience to include coordinating travel arrangements and itineraries • Must have working knowledge of Microsoft Office software including Outlook, Visio, Word and Excel

Nice to have:

• Experience in a healthcare environment

• Experience with project Coordination, event planning and meeting planning

• Experience working for executive leaders

Salary/Rate Range: $29.00-$32.50/hr


For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com