Accounts Payable Analyst - West Sacramento

Job Title: Accounts Payable Analyst - West Sacramento
Job ID: 78308
Location: West Sacramento, California
Overview:
Our busy AEC client is seeking an organized and detailed AP Analyst for their West Sacramento office. This is a full time, contract to hire, office based position with opportunity for advancement. Must be organized, detailed and like a fast paced environment with high volume invoicing. Excellent team and mentorship.


What you will be doing:

• Providing regional support to the West Region (Multiple Branches)  in areas of Payables

• Handle intercompany entries from multiple entities

• Manage a shared AP email inbox with high volume

• Receive and distribute incoming accounts payable invoices for approval

• Prepare and process invoices/checks in Deltek Vision, Vantage Point, Sage accurately and in timely manner while adhering to departmental procedures

• Prepare and process weekly and on the spot, vendor checks/ACH

• Monitors and tracks aging within accounts payables

• Handle all construction sub-contractors pay dates and invoices leading to payment

• Oversee a high volume of invoices monthly 500+

• Review and verify Vendor Statements as applicable

• Create and maintain new Vendor accounts

• Maintain subcontractor agreements, building leases and payment methods

• Manage and withhold State taxes for specific Vendors

• Identify and resolve any discrepancies between invoices and payables outstanding

• Payment adjustments, refunds, and credits to customer accounts

• Maintain 1099 vendor files for accuracy and up to date W9’s for tax reporting

• Renew business licenses for various branches region and statewide (multiple states)

• Understands compliance issues around accounts payable processes (W-9, COI, license, etc.)

• Assist with audit preparation and requests as applicable

• Collaborate and assist with Corporate requests as needed

• Back up and support the Buddy System with AP team members

• Other job duties as assigned by Direct Supervisor

What you must have:

• High school education/GED with some college coursework completed within Accounting or Business Administration fields

• Valid Driver's License with an acceptable driving record

• Strong verbal and written communication skills, detail-oriented with excellent organizational skills

• Excellent customer verbal and written customer service skill

• At least 5 years of previous recent experience in Accounts Payable or similar Accounting experience

• Previous experience in the construction industry is preferred but not required 

• Prevailing Wages and State specific construction experience beneficial

• Familiar with accounting software – Deltek Vision, Vantage Point and/or Sage preferred

• Ability to effectively communicate information to and work with all levels of the organization

• Commitment to accuracy and eagerness for resolving errors and problems

• Excellent attention to detail and time management skills

• Strong analytical and investigation skills. Must be able to resolve invoice discrepancies in a timely manner and be resourceful

• Excellent problem-solving skills with a can-do attitude who is resourceful

• Ability to multi-task, plan, organize and prioritize day-to-day operations

• Must have excellent interpersonal skills; able to communicate in a helpful and informative manner in person and on the telephone, and work in a team-oriented environment

• Ability to follow and retain instructions and learn new tasks quickly while working in a faced paced environment with a high volume of invoices

• Solid understanding of MS Office products, including Word, Excel and Teams

• Abel to work In office full time – no remote and or hybrid options

Salary/Rate Range: $27.00- $32.00 hourly


For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com