Admin Assistant to VP of GSO Coverage

Job Title: Admin Assistant to VP of GSO Coverage
Job ID: 78683
Location: Burnaby, British Columbia

Overview:
The Administrative Assistant completes administrative tasks to optimize the capacity of management and staff in support of achieving the business group’s goals. To cover the Administrative Assistant role to our VP of Generation System Operations. This role will provide support to our VP as well as support to the Team for the items such as GSO Event Planning, New hire onboarding, Creating Service now tickets for access requests, Ordering equipment and office supplies. Document Controls, File uploading into Filenet, Administration of Sharepoint site for GSO as well as updates to the Hydroweb. Coordination of Monthly safety tracking with GSO Managers,
 

What you will be doing:

• Allocate the acquiring manager’s time effectively by planning, scheduling, and coordinating the acquiring manager’s activities, according to previously set standards. • Communicate professionally on behalf of the acquiring manager by writing emails, notes, and meeting agendas, and responding to requests from employees and third parties, following the company's business communication guidelines. 

• Complete the work assigned by the acquiring manager by using advanced skills in MS Office applications as well as applicable office procedures, while providing status reports as required. 

• Assist the acquiring manager in performing financial tasks such as processing expense claims and accounts payable documents, reviewing variances reports, performing document/records management, and coordinating the budget development process as assigned. 

• Increase the group’s capacity to work on business goals by performing the staff’s select administrative tasks, as agreed on with the acquiring manager. 

• Provide advice to the acquiring manager and assigned business group or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues. 

• Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices following the company's Privacy Policy.

What you must have:

• A minimum three (3) years of office administration experience or equivalent.

• High School graduation

• Post-secondary education in Office Administration or any business-related discipline, an asset 

• Advanced typing skills 

• Advanced English skills for professional environment, written and spoken 

• Advanced MS Office skills (Word, Outlook, and PowerPoint)

Salary/Rate Range: $21.00 - $25.00 per hour

Term: 12-month contract; most likely to extend


For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com