Executive Assistant

Job Title: Executive Assistant
Job ID: 78766
Location: Ronkonkoma, New York

Overview:
We’re looking for a highly organized and proactive Executive Assistant to support our senior leadership team. The ideal candidate will have a strong background in construction, be adept at managing schedules, communication, and daily operations, and handle confidential matters with professionalism.

What you will be doing:

• Manage calendars, schedule meetings, and coordinate travel.

• Prepare and edit documents, reports, and presentations.

• Screen and prioritize communications (emails, calls, etc.).

• Track project expenses, purchase orders, and invoices.

• Support financial reporting and project documentation.

• Organize contracts, blueprints, and key project files.

• Assist with proposals, bids, and client presentations.

• Coordinate company events and meetings.

• Ensure smooth communication between teams and stakeholders.

• Monitor project timelines, deadlines, and deliverables.

What you must have:

• 5+ years of experience as an Executive Assistant or similar role, preferably in construction.

• Strong knowledge of construction terminology and project management processes.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

• Exceptional organizational and multitasking skills.

• Strong written and verbal communication.

• High level of confidentiality and discretion.
   

Nice to have:

• 3+ years of experience in the construction or real estate industries.

• Familiarity with construction project scheduling software.

• Knowledge of permits, safety regulations, and compliance documentation.

Salary/Rate Range:  $23.00 -$35.00


For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com