Project Specialist

Job Title: Project Specialist
Job ID: 80687
Location: Phoenix, Arizona


What you will be doing:

• Assist with project delivery and administration of multiple installation projects throughout their life cycle.

• Work with multiple Project Managers to ensure project delivery meets clients’ expectations and the project is completed on time and within budget.

• Administer project setup in financial system, project management application.

• Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.

• Follow up daily with project team members on uncompleted tasks and open issue logs.

• Document actions in project management application.

• Update project status with client on a regular basis.

• Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.

• Use the financial system to monitor budget, actual project cost and cost commitments.

• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.

• Organize, administer, and maintain electronic, and hard copy filing systems in accordance with the company's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use.

• Prepare Purchase Orders for project materials and coordinate orders with purchasing department.

• Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.

• Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.

• Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.

• Perform other duties and responsibilities as requested or required.

For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com