Prosposal Coordinator - CIVIL (USA)

Job Title: Prosposal Coordinator - CIVIL (USA)
Job ID: 83479
Location: Charlotte, North Carolina 

What you will be doing:

• Support Proposal Managers with the creation and administration of responses for large-scale civil construction opportunities

• Support production of winning submissions by assuring all necessary materials are clear, comprehensive, compelling, and compliant

• Review and develop a detailed understanding of client bid requirements

• Develop and administer proposal calendars and responsibility matrices

• Create and manage proposals, resume, and project sheet templates

• Track and support timely provision of proposal deliverables required from internal and external partners

• Research internal and external resources, including pertinent statistics, repositories, and other sources of information to generate relevant and winning content

• Establish and coordinate the flow of information from subject matter experts and relevant ongoing projects for use in a submission

• Ensure that all proposal content supplied by the team is compliant with RFQ and RFP submission requirements

• Prepare and edit deliverables such as key staff resumes, project sheets, organization charts, executive summaries, and presentations

• Organize and schedule team meetings, prepare agendas, and generate and distribute meeting minutes

• Assist proposal and bid managers to ensure that all deadlines are met

• Manage pursuit SharePoint sites

• Perform data entry in order to maintain accuracy of reports, schedules, and deliverables

• Track and report on Key Performance Indicators (KPI's) and other team objectives, as well as any relevant client addenda

• Work with graphic designers to develop JV logos, binder and tab designs

• Ensure binders, USBs, tabs, covers, and other materials are prepared and available for final assembly of proposals

• Some limited travel may be required

What you must have:

• Minimum bachelor’s degree or equivalent experience in Construction

• 2+ years of experience in proposal writing, marketing, or similar Business Development communications

• Strong communication skills 

• Ability to quickly produce clear, concise, correct, and compelling written material

• Excellent organizational skills and strong attention to detail

• Proficiency in Adobe, Word, Excel, Visio, and PowerPoint

• Ability to work collaboratively and effectively in teams

• Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks

• Graphic Design experience is considered an asset (eg. InDesign, etc.)

• Availability to work a minimum of 3 days per week in-office out of our Charlotte, N.C location

Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.


For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com