Executive Administrative Assistant

Job Title: Executive Administrative Assistant
Job ID: 86845
Location: Washington, District of Columbia


Overview:
We are partnering with a highly respected organization to identify an experienced Executive Administrative Assistant to support senior leadership in the Washington, DC area. This role is ideal for a polished, highly organized professional who thrives in a fast-paced, high-visibility environment and has experience supporting executive leadership — particularly within legal or compliance functions. You will play a critical role in ensuring seamless day-to-day operations while handling highly confidential and sensitive information with discretion.


What you will be doing:

• Provide high-level administrative support to senior executives, including calendar management, scheduling, and coordination of meetings

• Manage complex travel arrangements, including detailed itineraries, logistics, and expense reporting

• Serve as a primary point of contact for internal and external stakeholders

• Screen calls, manage correspondence, and handle sensitive communications with professionalism and confidentiality

• Prepare, edit, and format business correspondence, reports, and presentations

• Coordinate logistics for meetings, events, and executive-level activities

• Support special projects and assist leadership with strategic initiatives

• Conduct research and compile information for reports and executive summaries

• Assist with onboarding of executives and consultants, including coordination of IT setup and workspace readiness

• Ensure smooth day-to-day office operations, including facilities coordination and supply management

What you must have:

• 10+ years of executive administrative support experience

• Minimum of 5+ years supporting a General Counsel or legal department (in-house or government)

• Exceptional organizational and time management skills with ability to prioritize multiple competing tasks

• Strong written and verbal communication skills with high attention to detail

• Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Zoom, VPN, and DocuSign

• Proven experience managing complex calendars and executive schedules

• Ability to handle confidential and sensitive information with discretion

• U.S. Citizenship required

• Ability to obtain a favorable DoD background investigation

Nice to have:

• Bachelor’s degree in Business or related field

• Experience in healthcare or government-related environments

• Familiarity with programs such as TRICARE, VA, or Military Health System

• Prior military service (a plus)

• Experience working in high-profile, fast-paced executive environments

What Makes You Successful in This Role

• Highly proactive with strong initiative

• Calm under pressure and adaptable to changing priorities

• Strong interpersonal skills and ability to work across teams

• Detail-oriented with a commitment to excellence

• Professional, resourceful, and solutions-driven

Salary/Rate Range: $102,000 – $113,000 + Benefits


Other Information:

• Full-time, onsite role in Washington, DC

• Occasional availability outside standard business hours may be required

Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.


For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com