Accounting Specialist

ACCOUNTING SPECIALIST

Our client is a well-established commercial real estate firm with a strong portfolio of properties and a reputation for operational excellence. With a collaborative, detail-driven team culture, our client offers a professional environment where accounting professionals can grow their careers while making a meaningful impact across a dynamic asset portfolio.

POSITION OVERVIEW

Our client is seeking an experienced Accounting Specialist to join their finance team. This role is responsible for the accurate and timely financial processing of transactions across the company's portfolio, including full-service accounts payable, client billing and invoicing, and payment tracking. This position reports directly to the Controller.

WHAT YOU'LL DO

Accounts Payable

• Review vendor setup requests for both property and corporate entities, including preparation of credit applications and W-9s
• Monitor active vendors for necessary updates, changes, and deactivation per company policy
• Validate all invoices for weekly check runs, ensuring proper vendor details, invoice numbers, amounts, supporting documentation, and approvals comply with company policy
• Review the general ledger to identify and address missing invoices in a timely manner
• Input and process all invoices
• Review expense reports for policy compliance, including spending limits and documentation
• Review corporate credit card statements and ensure proper support and documentation are provided
• Coordinate with check signers and maintain a monthly schedule for check run date changes
• Process checks, obtain required signatures, and distribute final checks with supporting documentation
• Process annual 1099s, including ordering forms, maintaining Yardi accuracy, and preparing the 1099 report for review
• Provide payable support for annual audits as needed

Accounts Receivable & Billing — Daily

• Deposit checks via check scanner
• Retrieve daily lockbox/ACH/wire deposit reports
• Apply and post payments to tenant ledgers
• Reconcile tenant accounts as needed
• Contact tenants regarding outstanding balances via email or phone

Accounts Receivable & Billing — Monthly

• Maintain accounting files and records, both physical and electronic, including check copies from the banking website
• Post billbacks for tenant and internal properties
• Process monthly sub-meter and after-hours HVAC billing
• Reconcile monthly deposits and forward the Excel spreadsheet to the Managing Senior Accountant
• Distribute the delinquency report throughout the month
• Review tenant statements after monthly billing is posted and provide explanations of any credits on account
• Input new leases and amendments in Yardi for review
• Input annual OEI estimates and OEI reconciliations to leases in Yardi
• Serve as backup for Treasury functions, including updating daily cash activity, initiating wires, processing stop payments, and reviewing positive pay
• Save bank statements to the accounting drive

Annual

• Support annual audit requests as required

General Support

• Update tenant contacts in Yardi as received
• Receive and respond to tenant calls and emails regarding their accounts
• Perform other general administrative tasks as needed
• Update the CATAF donation workbook with any proceeds received during the month

WHAT YOU BRING

• Minimum of 5 years of accounts payable experience, with knowledge of accounts receivable and billing — commercial real estate experience strongly preferred
• Strong organizational, analytical, verbal, and written communication skills
• Ability to prioritize effectively and work independently
• Proficiency in Microsoft Excel, Yardi Payscan, Rent Café, and Vendor Café
• Strong overall computer skills
• Ability to calculate and manage accounting figures with precision
• Detail-oriented with strong invoicing and reconciliation skills
• A team-first mindset with the ability to collaborate across departments

COMPENSATION & BENEFITS

Salary is commensurate with experience. Our client offers a comprehensive benefits package to all full-time employees.

If you're looking for an amazing opportunity to get into the Accounting department at an established, legacy Texas company, submit your resume now to be considered!