Senior Executive Assistant

Job Title: Senior Executive Assistant
Job ID: 88717
Location: Vancouver, British Columbia (3 days onsite – Monday & Friday remote)


Overview:
This role provides advanced administrative, operational, and executive-level support to a senior executive and their business unit. The Senior Executive Assistant acts as a key extension of the executive, ensuring smooth day-to-day operations while supporting strategic priorities, communications, and coordination across internal and external stakeholders. The role requires a high degree of professionalism, discretion, and judgment, along with the ability to anticipate executive needs in a fast-paced and complex environment. In addition to core executive support responsibilities, this position includes project coordination support and plays a visible role in representing the executive and their office within the organization.


What you will be doing:

• Provide high-level executive administrative support, including complex calendar management, scheduling, and prioritization

• Coordinate domestic and international travel arrangements and detailed itineraries

• Prepare and organize meetings, including agendas, materials, and minutes

• Draft, edit, and manage executive correspondence and presentations

• Support expense reporting, invoicing, budget tracking, and other financial administration

• Act as a central point of contact for internal and external stakeholders

• Support project coordination activities for the executive and business unit

• Manage information flow and ensure timely follow-ups on key deliverables

• Anticipate executive needs and proactively resolve scheduling or operational conflicts

• Maintain confidentiality and handle sensitive information with discretion

• Represent the executive professionally with senior leaders and stakeholders

What you must have:

• Post-secondary education in Business Administration or a related field, or equivalent experience

• 5+ years of Executive Assistant experience, including 3+ years supporting C-suite or senior executives

• Strong experience with complex calendar, travel, and meeting coordination

• Proven ability in executive-level communication, including drafting and editing high-quality materials

• Experience with financial administration (expenses, invoicing, budgeting support)

• Strong organizational, coordination, and prioritization skills

• High level of professionalism, discretion, and sound judgment

• Ability to anticipate needs and operate proactively in a fast-paced environment

• Advanced proficiency in MS Office and collaboration/virtual meeting tools

• Project coordination experience; Asana experience considered a strong asset

Salary/Rate Range: $33.00 –$38.00/hour T4


Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.


For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com